Costs Screen

Information is recorded from the current Asset Management Plan relating to the detail of individual projects.

Project number, title and brief description
Project location
File references
Brief schedule of estimated (or actual if past project) project costs
Schedule of planned (or actual) expenditure in each year
Third party funding available or provided to support the project

Example:

Project cost
Design and investigation	$10,000
Consent	$5,000
Construction	$130,000
Supervision	$3,000
Administration	$2,000
Project Total	$150,000
Split into years of planned expenditure
2007 – project development	$35,000
2008 – project implementation	$115,000

The project costs include all capitalised expenditure related to the project; pre-design, design, consent, construction, supervision, administration, interest during construction etc. The project costs will not include pre-feasibility, catchment planning, or strategic planning that gave rise to the project. Should the project include works that should be classified as OPEX then those costs are excluded from the analysis.

External Funding

Where the project is anticipated to be supported by grants or subsidies then it is necessary to deduct the amount of that "external" funding from the project total before proceeding with the analysis.

Typical sources of external funding include Land Transport New Zealand for transport activities, however would also include grants from charitable agencies (Banks, Lotteries Commission) or community raised funds (independent of rating) to support implementation of community facilities.

Once Project costs have been entered, the Project totals will be displayed on the Programme Budget screen.

Projects Costs Screen

Field	Description
Project Costs
nr	A number to identify this component item.
	Will be automatically generated, but can be modified.
component	A brief description of each known Project component.
	Any number of components can be entered, but it is recommended that it is kept to a maximum of 5 or 6.
	Suggested components are Feasibility, Investigation, Design, Construction,Supervision, Administration and Other.
exp	Expenditure type, either capex or opex.
	Selected from a drop down list.
infl	An inflation factor added to the project costs.
	Selected from a drop down list.
	Defined in the Inflation setup within the Administration module.
total	Calculated as the sum of the amounts entered against Project years.
year fields	Project costs allocated by year.
	To remove a cost value, enter 0 and not blank.
	The last year is the project start year + 30
estimated	The year in which Project costs were estimated.
total	The sum of all Project costs by year and an overall Project total.
	The display button will show either normal or inflated costs.
	Inflated costs are colored blue and are based on the rate selected and the estimated year.

The LTCCP years set in Cost Allocation Global Settings are displayed in bold in the year fields.